Comparison
Capacities connects your thoughts. Showcase organizes your files.
Feature by feature
Capacities is a personal knowledge base where you manually create and link objects like notes, people, and ideas. Showcase is an automated file management platform where documents arrive from any channel and organize themselves by rules you define.
Automatic File Organization
Email Attachment Auto-Import
Slack & Teams File Capture
Plain English File Operations
AI Q&A with Documents
Electronic Signatures
Object-Based Knowledge Graph
Bidirectional Linking
Daily Notes & Capture
Custom Object Types
Real-world scenarios
A real estate agent receives contracts, disclosures, and inspection reports from 15 active deals via email
Capacities
Capacities is a personal knowledge base for notes and ideas. It has no email integration and cannot process file attachments from Gmail or Outlook.
Showcase
Showcase auto-imports every attachment, reads the content, and files each document into the correct property folder — contracts together, inspections together, disclosures together.
You need to find a specific invoice from a vendor 4 months ago
Capacities
If you manually created a note about the invoice in Capacities, you might find it. But the actual invoice PDF is not stored or searchable in Capacities.
Showcase
Ask "find the invoice from Acme Corp in March" and Showcase searches the content of your actual PDFs and returns the file instantly.
Your team shares files across Slack, email, and cloud storage
Capacities
Capacities is designed for individual knowledge work. It does not capture files from Slack or email and has limited team collaboration features.
Showcase
Files from Slack, email, and uploads all flow into one organized workspace. The team sees the same file structure without manual intervention.
You want to build a connected knowledge base of research, people, and projects
Capacities
This is where Capacities excels. Its object-based system lets you create rich connections between concepts, people, books, and ideas with beautiful visual organization.
Showcase
Showcase manages files, not knowledge graphs. For building interconnected personal knowledge bases, Capacities is the better tool.
A new client sends onboarding documents and you need a signed agreement
Capacities
Capacities has no file collection, e-signature, or document workflow features. You would need separate tools for each step.
Showcase
Send a file request link for onboarding docs and a signing link for the agreement. Everything arrives organized in the client folder automatically.
FAQ
No. Capacities is a personal knowledge management tool for organizing ideas, notes, and concepts as connected objects. It does not manage files, email attachments, or document workflows.
No. Capacities does not connect to Gmail or Outlook. It cannot auto-import or organize email attachments.
Yes. Use Capacities for personal knowledge management — linking ideas, research, and concepts. Use Showcase for managing the files that flow through your work — contracts, invoices, attachments from email and Slack.
Showcase. It handles team workspaces, file permissions, shared organization rules, and document collection. Capacities is primarily designed for individual knowledge work.
Yes. Showcase offers a free tier with 5 GB storage and 5 queries per day. No credit card required.
Your files arrive from email, Slack, and Teams. They need to be organized, searchable, and actionable. Showcase handles it automatically.
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